Search Help

File Search Tips | Google Quick Search Tips | Text Search Tips | Wild-Card Tips

File Search Tips and Techniques

1. How do I find a file?

Use the search fields to find files whose names match your search. If, for instance, you would like to find all book lists for the Fall 2009 semester, enter 2009 in the Year field and select Fall from the Term field. Then use the Find button to display the results.

2. Are wild-card searches possible?

Wild-card searches are possible on all document types except CVs. For instructions and examples, see Wild-Card Searches. The CV file search supports partial matches. If you type Wa into the last name field, all the files where the last name begins with those two letters will be displayed in the results. Typing Jo into the first name field will return the files where the first name begins with those two letters.

3. Are searches case-sensitive?

No.

4. How do I reset the search?

Use the Clear button to reset all the search parameters.

5. Why can't I find the file I'm looking for?

The archive contains all files that have been uploaded to date. If you're looking for a document that does not appear to be available, verify your search parameters and consider broadening them. If this is unsuccessful, contact the academic department directly. Each department is responsible for uploading its own files.

6. What if I don't know the right school, department or course code to search with?

If you use the Find button without entering any data, all available files will display. You will be able to see the various codes in use, which will help you find what you need.

You may narrow your search by entering the information you do know. If the course number for the syllabus you need is 5301 and the section is 001, then enter those. The search will return all syllabi for courses numbered 5301 001.

7. Why can't I search for syllabi by course title or faculty name?

This information is stored in each file's metadata rather than in the file name, so a search on the file name isn't able to quickly return files based on this information. To look for a particular title or faculty member, execute a broad search of the files (such as getting all syllabi for a particular year), making sure the course title and faculty name are in the results. Then use the web browser's Find feature (Control-F) to find all instances of a particular title or faculty name.

Google Quick Search Tips and Techniques

1. How do I find a file?

Enter a keyword or short phrase, then use the Search button to display the results in a new window.

2. How is the Google search different from the text search option?

The Google search works exactly like any other search performed by the Google search engine except that the files it is searching is limited to PDF documents on srinfo.sulross.edu. It performs better than the text search on multi-word searches related to topics, while the text search performs better with SRSU-specific information such as searching documents to find a faculty member by last name.

Text Search Tips and Techniques

1. How do I find a file?

Enter a keyword or short phrase, then use the Find button to display the results. For a faster search, enter a year and select a term before beginning the search.

2. Are wild-card searches possible?

Only the Year field will accept a wild card. For instructions and examples, see Wild-Card Searches. The faculty CVs are not filed by date, so no Year field is available for these documents.

3. Are searches case-sensitive?

Yes. Searches may also be sensitive to white space -- that is, the number of empty spaces between words must exactly match what you are searching for.

4. How do I reset the search?

Use the Clear button to reset all the search parameters.

5. A file matching the search information exists but is not found in search results. Why?

If you know the file is in the system and that it contains the text you are looking for, but the file is not displayed in the results, the file may be a non-searchable PDF. Some PDF files are images of documents rather than an actual electronic document; these are not searchable.

Another possibility is that case sensitivity or white-space sensitivity is affecting your search results. The match must be exact for the file to be returned in the search results. Try the search using a single word, such as a faculty member's last name, rather than a lengthier phrase, for the best results.

6. Do I need to know the school, department or course code?

No. Text searches do not consider this information during the search process.

7. Why do the file details for syllabi display on a separate page?

This information is stored in a file's metadata and properties rather than in the text content, so a text search isn't able to quickly return this information. The file details are displayed in a new window in order to make the information available in the shortest time possible.

Wild-Card Searches

Find Any Entry That Starts with a Specific Letter or Number

The asterisk (*) character may be combined with characters in search fields to match similar items. Examples:

To match other common types of course sections, try the following in the Sect. field:

Note that other section types may also begin with these characters. Check your results and narrow the search further if necessary.

Find Any Entry That Contains a Specific Letter or Number

The asterisk character may be combined with characters in other ways to find items that match patterns. Examples:

Find Any Entry That Contains a Pattern

The question mark (?) character may be used to define a pattern to be matched. This is useful for finding patterns in course numbers. Example:

The question mark denotes the presence of exactly one character. If the number of characters in a field may vary, then the asterisk should be used because it can match one or more characters.

Find Any Entry That Does Not Match a Specific Number or Letter

Square brackets ([]) and the caret (^) may be combined with an asterisk to filter out unwanted items. Example:

This means "find any school whose name does not start with R." The asterisk must be used to indicate the presence of other letters in the name.